Tasks & lists
When days and reminders
When is the day you plan to work on something. A due date is the deadline. They’re separate on purpose: you might plan to paint on Saturday for a party the following Friday.
A When day puts a project in Today on that day. A reminder adds a push notification at a time you pick.
When to use it
- When: Today for what you’ll get to today.
- This Evening for things that wait until after work.
- A day on the calendar to plan ahead without a hard deadline.
- Someday for ideas you’re not ready to commit to.
- A due date only for real deadlines, like a bill or a return window.
Set a When day
Phone
- Swipe a project’s row to the right, in any list. The When? card opens.
- Or open the project, tap ⋯, then When.
Computer
- Click a row once to pick it, then press ⌘S (Ctrl+S on Windows).
- Or right-click the row and pick When….
- Or open the project, click ⋯, then When.
Then, in the When? card:
- Tap Today or This Evening.
- Or tap a day on the calendar. Use ‹ and › to change month. Today shows as a star.
- Or tap Someday to move the project to Someday and clear its day.
- Tap Clear to take the When day off.
Each choice shows a message with Undo. Under the project’s notes, a quiet line shows its When day; tap it to change it.
Add a reminder
- Open the When? card.
- Tap + Add Reminder. A time box appears, set to 9:00 AM.
- Change the time, then tap Set. The reminder goes on the day you picked, or today if you didn’t pick one.
- To remove it, tap ✕ next to the time.
The notification is titled Reminder with the project’s name. Tap it to open the project.
Who gets the reminder
- A project assigned to one person reminds that person.
- A project assigned to Both, or to nobody, reminds both of you.
- An Area to-do reminds both of you.
- A private project reminds only its owner.
Note: Reminders need notifications turned on for that device, and on an iPhone, Tagged opened from the home screen. See Habit reminders for how to turn them on.
Add a due date
- Open the project and tap ⋯.
- Tap Add Due Date (it reads Change Due Date once there is one).
- Pick a day, or tap Type it in and type it like 10/10/2026.
On a computer, ⇧⌘D sets the due date for the picked row. A late project shows a red pill on its row.
Steps and to-dos get When days too
- Swipe a step or sub-task right on a phone, or use the When icon when it’s open. Its card has the calendar and + Add Reminder, but no This Evening or Someday.
- A step in Today shows a gold star, and sits in a Steps group at the top of Today.
- An Area to-do with a day of today or earlier shows in Today’s To-dos group.
Questions
What happens if I don’t finish something on its When day?
It stays in Today until you finish it or give it another day. Nothing quietly rolls forward.
Can I set a When day on several projects at once?
Yes. Swipe left on a phone to pick projects, then tap When in the bar at the bottom.
Why doesn’t my project show This Evening?
This Evening is for projects. Steps and to-dos have a day, not an evening.
Still stuck? Send feedback from the ? menu at the bottom of the app bar on a computer. Back to the help center