Tasks & lists
Right-click menu and keyboard shortcuts
On a computer, right-click any project, step or Area to-do for its options, or click it once and use the keyboard. It’s the fastest way to plan a list without opening anything.
Both work on screens 1024 pixels wide and up, with a mouse or trackpad. On a phone or tablet, use swipes and the ⋯ menus instead.
When to use it
- Planning the week: click down a list and press ⌘S on each row to give it a day.
- Tidying up: move, duplicate or delete rows without opening them.
- Getting around: jump to Projects, Upkeep or the Calendar from the keyboard.
Use the right-click menu
- Right-click a row in any list, an Area page, the Tasks menu or a project’s steps.
- Pick an item. The shortcut for each one shows on the right.
On a project
When…, Move…, Categories…, Deadline… (or Change Deadline…), Complete, Repeat…, Get Info, Duplicate Project, Delete Project, Remove From Area, Show in Area and Share…. A done project also has Log Completed, which moves it to the Archive.
On an Area to-do
When…, Move…, Complete, Get Info, Duplicate To-Do, Convert to Project…, Delete To-Do, Show in Area and Share….
On a step
When…, Complete, Get Info, Duplicate Step, Convert to Project… (top-level steps only), Delete Step, Show in Project and Share….
Note: Convert to Project… on a step makes a new project with the step’s notes, and the step’s sub-tasks become its steps. On an Area to-do it keeps the to-do’s notes; to bring its sub-tasks along as steps, open it in the pane and use Convert to project there.
Use keyboard shortcuts
- Click a row once to pick it. It lights up.
- Press a shortcut. On Windows, use Ctrl where a Mac uses ⌘.
- Press ? anywhere (not while typing) to see the full list in Tagged, and Esc to close it. It’s also in the ? menu at the bottom of the app bar, under Keyboard shortcuts.
All shortcuts
For the picked row
- ⌘S: When…
- ⇧⌘M: Move…
- ⇧⌘T: Categories…
- ⇧⌘D: Deadline…
- ⌘K: Complete
- ⇧⌘R: Repeat…
- ⌘D: Duplicate
- ⌘L: Show in Area / Project
- Delete (⌫): delete the row (it asks first)
Anywhere
n: new card, event or item on the page you’re on- ⌥⌘N: new project (in an Area)
- ⇧⌘N: new heading (in a project)
- ⌘F: Quick Find
- ⌘/: hide or show the Tasks menu
gthenp: go to Projectsgthenm: go to Upkeepgthenc: go to Calendar?: show the list of shortcuts
Tip: Press g, then the second key within about a second and a half.
Questions
Why didn’t a shortcut do anything?
Shortcuts don’t fire while you’re typing in a box or while a window or sheet is open. Click on the list first, or press Esc.
Do shortcuts work on a phone with a keyboard?
No. They’re turned off on touch screens.
Does right-click work in the desktop app?
Yes. The desktop app is the same app, so the menu and shortcuts are the same.
Still stuck? Send feedback from the ? menu at the bottom of the app bar on a computer. Back to the help center