Tasks & lists
Inbox, Today, Upcoming, Anytime, Someday and Logbook
Tagged sorts everything into six lists, so you always know where to look. The Inbox catches new things. Today, Upcoming, Anytime and Someday sort what’s left by when you’ll do it. The Logbook keeps what’s done.
You don’t move things between these lists by hand. A project shows in the right one from its When day, its due date and whether it’s done.
When to use it
- Inbox first thing, to file what came in.
- Today to work from all day.
- Upcoming to see the week and what’s coming due after it.
- Anytime when you have a free hour and want something to pick up.
- Someday once a week, to see if anything is ready to start.
Find the lists
Phone
- Tap the Projects tab. The Home list shows Inbox, then Today, Upcoming, Anytime, Someday and Logbook, each with its count.
- Today’s count turns red when something is late.
Computer
- Click Tasks on the app bar if the Tasks menu is hidden.
- The lists are at the top of the Tasks menu, with their counts.
What each list holds
Inbox
Quick captures you haven’t filed yet: things you sent from the share sheet, the Brave extension, New to Inbox, or Send feedback.
Phone
- Tap a capture to open it and see File to.
- Tap the best-guess project to add the capture there as a step, or pick Pick another…, New project, Someday or Toss.
- Or swipe a capture right to file it to the best guess, or left to toss it.
Computer
- Click a capture. It opens in the right pane with File to.
- Click the best-guess project, or pick Pick another…, New project, Someday or Toss.
Each choice shows a message with Undo. Filing adds a step with the capture’s title, and its note and link go in the step’s notes.
Today
What’s late, due today, or set to When: Today. Today’s meals, steps with a When day, Area to-dos due today and (if you turned them on) habits sit in their own groups at the top. Things set to This Evening come last.
Upcoming
Each of the next seven days, then later dates by month. Upkeep that comes due in the next 60 days shows here too, with a round check you can tap to mark it done.
Anytime
Projects that are ready to work on and have no date, grouped by Area.
Someday
Ideas you haven’t committed to. Give one a When day to bring it into Today or Upcoming.
Logbook
What’s done, grouped by month, with checked-off Area to-dos in their own group at the top. Tap a check to bring something back.
Note: Anything with a due date, or a When day still to come, lives only in Today or Upcoming, never in Anytime or Someday. A past When day stays in Today until it’s done or moved, so nothing slips.
Find anything with Quick Find
Phone
- Pull down from the very top of any page, or tap the Quick Find box at the top of Home.
- Empty, it shows Recent lists, Areas and projects. Start typing to search.
- Tap a result, or press Enter for the first one.
Computer
- Press ⌘F (Ctrl+F on Windows), or click Search on the app bar.
- Type. It finds lists, Areas, projects (by title, notes, steps or category), Area to-dos and recipes.
- Click a result, or press Enter for the first one.
Questions
Why is a project in Upcoming and not Anytime?
It has a due date or a When day in the future. Clear the When day, or the due date, and it moves to Anytime.
How do I get something out of Today?
Give it another When day, pick Someday, or finish it. See When days and reminders.
Can I change how a list is laid out?
Yes. Today, Upcoming, Anytime, Someday and Logbook have Group and sort. See Group and sort.
Still stuck? Send feedback from the ? menu at the bottom of the app bar on a computer. Back to the help center