Matrix
Dragging projects between boxes
In the Matrix, moving a project to another box changes its priority. Drag it from Not Urgent & Unimportant to Urgent & Important and it becomes High. It’s the quickest way to sort a pile of projects.
When to use it
- After a busy week, to re-sort what matters now.
- To give a batch of new projects a priority without opening each one.
- To park something: drag it to the green box and it loses its priority.
Drag a project
Phone
- Open the Matrix: the Matrix row under Logbook on the Home list.
- Press and hold a project until it lifts.
- Drag it into another box. A soft slot shows where it will land.
- Let go.
Computer
- Click the Matrix icon on the app bar.
- Press on a project and start moving the mouse. It lifts right away.
- Drag it into another box. A soft slot shows where it will land.
- Let go.
The message at the bottom says where it went, like Moved to Urgent & Important. Tap Undo there if you didn’t mean it.
What each box sets
- Urgent & Important: High
- Not Urgent & Important: Medium
- Urgent & Unimportant: Low
- Not Urgent & Unimportant: no priority
Note: Inside a box, projects stay sorted by due date, soonest first. Dropping a project higher or lower in the same box doesn’t change that order.
Reach a box lower down on a phone
On a phone the boxes are stacked, so the bottom ones can be off the screen.
- Press and hold the project, then drag it toward the bottom edge of the screen.
- Hold it there. The page scrolls down on its own.
- Once you see the box you want, move the project into it and let go.
Dragging toward the top edge scrolls back up.
Pick or open instead of dragging
- One tap picks a project (it lights up).
- A double tap opens it.
- A quick swipe still scrolls the page; a project only lifts after you press and hold.
Questions
I dropped a project in the wrong box. How do I put it back?
Tap Undo in the message at the bottom right away, or drag it back to the box it came from.
Can I drag several projects at once?
No. The Matrix moves one project at a time.
Does the other person see the change?
Yes. Priority is part of the project, so it updates on their phone too.
Still stuck? Send feedback from the ? menu at the bottom of the app bar on a computer. Back to the help center